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| Children’s Club Parent’s Guide |
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| 1. What you should bring with you |
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| There must be a completed Consent Form for each child attending any of our children’s clubs (excluding Mini Fun Station).
Your children’s couriers will give these forms to you on their arrival visit. Parents should complete the form and bring it along to
the first session. If a child arrives without a Consent Form, you will be asked to complete one before they can attend their first
session. |
| 2. What happens at the start and the end of each day (all clubs excluding Mini Fun Station) |
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| Registration takes place during the first 15 minutes of each session. Places are limited for safety reasons, therefore at peaktimes of the season, there may be a booking system operating on a first-come-first-served basis. If this is the case, it is advisable to arrive 15 minutes before the start of the session.
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| You must complete the Registration form at the start of each session. You must sign your child in to each session and clearly note your intended whereabouts during the session. If you have a mobile phone number please note this on the form in case of emergency. |
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| Children aged 10 and above can travel to and from children’s club on their own and sign themselves in and out accordingly, provided a parent has given their authorisation on the Consent Form. Children should be able to provide whereabouts details for their parents in case of emergency. |
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| Please deliver and collect your children promptly. |
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| Children will be asked to wear a wristband during session (excluding Base). This allows us to easily identify the children if they are involved in activities around the campsite. The wristbands do not include personal details of any kind. You must sign your child out of each session to ensure all children have been accounted for and collected safely. |
| 3. What you'll need for each session |
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Please bring a drink with you in a suitable container. We will provide regular drink breaks during each session. Please note we
have no refrigeration facilities. Drinking water will be provided. |
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| Due to the nature of the activities, we recommend that children do not wear their best clothing to sessions. It is advisable to wear trainers, as many of our sessions will be active. |
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| If the weather is warm, sun cream should be applied before each session and a sunhat worn. Please bring your complete Consent Form to your first session. |
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| Children will not need sports equipment, cameras, computer games, MP3 players, valuable watches or jewellery, mobile phones – we cannot be held responsible for the loss of any of these items during session. |
| 4. Staff selection policy |
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| All staff must: |
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Be interviewed |
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Provide professional references from two employees, one of which MUST be from working with children. |
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Be registered/cleared using Disclosure through the Criminal Records Bureau. |
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| Our staff attend a comprehensive training programme that includes: |
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Care and Safe Practices |
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Accident Procedures |
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Child Protection |
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Emergency Aid |
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Equipment Safety |
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| 5. Quality and Safety |
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| The following ratios apply per age range of children: |
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Age 5-7 = 1:8, age 8-12 = 1:16, age 13-17 = 1:20 |
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| Our staff are specialist employees and in the event of illness may not be replaced immediately. In the event of this happening, we will endeavour to replace them as soon as possible, but in the interim period may have to operate with reduced staffing and may therefore have to accept fewer children into each session. |
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| On sites featuring Leo’s Fun Station, 7+ Fun Station and Energy, children will gain maximum enjoyment from the Children’s Club tailored to their age range. We can, however, be flexible to allow for levels of maturity, personal preferences or friends/siblings wishing to be together, provided that: |
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Children of the correct age are given priority. |
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Parents must complete the correct consent form. |
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Parents and children must understand that if a child moves to an older Fun Station, the activity (particularly sports) may be too challenging for the child's capability - we want to avoid injury at all costs. |
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The child should be close to the correct entry age. |
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Any changes are always at the discretion of the Team Leader. |
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| Under 5s - We can only accept children into Leo’s Fun Station or Fun Station For All that are in compulsory full-time education. This is due to the enhanced levels of supervision necessary for this age range. |
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| Mini Fun Station offers a range of activities suitable for toddlers, with a Children’s Courier at hand in a facilitator role; it is not a crèche facility. Therefore, a parent must be in attendance all times. |
| 6. Special needs |
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| We welcome children with special needs where we can offer appropriate care within our staffing ratio. If there is a need for a higher level of supervision than normally offered, we welcome parents or carers to be in attendance. |
| 7. Medication |
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You must inform us if medication is required to be given during sessions. The Consent Form is used to record medical
conditions. The Parent must give permission for a staff member to administer medicine. |
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| If your child may have need of an epi-pen, you must indicate this on the Consent Form. It is essential that someone with the appropriate experience gives adequate training in how to administer the injection. |
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| All medical conditions should be discussed with the Children’s Couriers beforehand. |
| 8. Accident reporting |
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| If your child sustains an injury during session, our Couriers will complete an Accident Report Form. This form must be signed by a parent to ensure they are fully aware of what has happened. If your child has a bang to their head during session, they will be given a 'Bang to Head' form. |
| 9. Activities |
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| All Fun Station and Energy activities will take place on the campsite, the only exception to this would be if the campsite had some key facilities (such as tennis courts) off the campsite that had safe and easy access. |
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| Due to the enhanced levels of specialist supervision required, we cannot offer any swimming activities at the campsite pool, lake or beach. |
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| Our Base programme may involve a number of off-site activities operated by a third party. In this instance, we will check the venue to ensure they have the relevant safety equipment and supervision where applicable. If you do not wish your child to take place in certain off-site activities, please make a note of this on the Consent Form. |
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| All our on-site activities are free. Any off-site Base activities involving a charge will be advertised as such on the Base notice board. |
| 11. Baby sitting: |
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| The Children’s Courier team offer a baby-sitting service. We can only provide the service for one family at a time unless prior agreement with both parties (two families maximum that must be in adjacent units). You should establish the ground rules regarding what your child is and is not allowed to do in your absence with the children’s courier in attendance. Charges for babysitting are as follows: |
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Before Midnight |
After Midnight |
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| One Family |
€ 6.00 |
€ 10.00 |
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| Two Families |
€ 9.00 |
€ 15.00 |
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